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119th FAI General Conference – Vantaa, Finland
October 22 @ 8:00 am - October 24 @ 8:30 pm
The Fédération Aéronautique Internationale (FAI) is pleased to announce that the 119th FAI General Conference will take place from 22 to 24 October 2025 in Vantaa, Finland.
Why Vantaa?
Strategically located in Finland’s capital region, Vantaa is home to Finland’s main international airport, offering direct connections to every continent. This makes travel convenient for delegates worldwide. Despite its proximity to the airport, the conference venue is surrounded by serene Finnish forests and nature – creating a unique setting where aviation meets tranquility.
In addition, Vantaa offers a wide range of hotels at attractive rates, excellent transport links, and easy access to Helsinki’s city center, just 30 minutes away by train. Learn more at the Vantaa Tourist Information website.
Conference Venue & Hotel
All official meetings of the 119th FAI General Conference will take place at, or within walking distance from, the Clarion Hotel Aviapolis.
Address: Karhumäentie 5, 015390 Vantaa, Finland
Clarion Hotel Aviapolis Website
Accommodation
Delegates are encouraged to book accommodation directly at the conference hotel:
-Standard Room (1 person): €129 / night
-Standard Room (2 persons): €149 / night
Rates include buffet breakfast and VAT.
Reservations must be made individually by each participant using the allotment code: FAIGC2025 via the official Reservation Link – Conference Hotel.
Booking deadline: 20 September 2025
Payment: Directly at the hotel upon arrival (credit card guarantee required at booking).
Cancellation policy: Free of charge up to 7 days prior to arrival.
For delegates wishing to explore alternative options, several reputable hotels are also located near Helsinki-Vantaa Airport – see more details here.
Getting There
The Clarion Hotel Aviapolis is just minutes from Helsinki-Vantaa Airport:
-By Train: Take the I train to Aviapolis Station (2 minutes). The hotel is a 3-minute walk from the station. Tickets (€3.40) can be purchased at the airport or via the HSL app.
-By Taxi: 5–10 minutes, approx. €15–25.
Visa Requirements
The organisers will make every effort to support the entry of all international participants, in line with FAI Statutes and By-Laws.
-General visa information for Finland is available at the Finnish Ministry for Foreign Affairs website.
-Delegates from countries requiring a visa may request an official invitation letter from the organiser.
For visa assistance, please contact Timo Hyvönen.
Program
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Day |
Time |
Event |
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|---|---|---|---|
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Monday 20 Oct 2025 |
Executive Board, Commission Presidents – Arrival |
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PM |
Executive Board Meeting |
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Tuesday 21 Oct 2025 |
AM |
Executive Board Meeting |
Commission Presidents Meeting |
|
PM |
Joint Meeting: Executive Board & Commission Presidents |
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Wednesday 22 Oct 2025 |
AM |
FAI Forum Session A: FAI Admin Lab: Enhancing Administrative Efficiency This session is run in parallel with CASI Meeting |
FAI General Air Sport Commission (CASI) Plenary Meeting Meeting dedicated for CASI Delegates and potential observers |
|
PM |
FAI Forum Session B: Going Behind the Horizon: Storytelling for Air Sports Strategic session is dedicated to advancing the visibility and engagement of air sports FAI Forum Session C: Women in Air Sports – Mentorship Pledge: Building a Supportive Community Interactive workshop is dedicated to increase female participation within air sports |
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Evening |
FAI General Conference Opening Dinner and FAI Awards Ceremony |
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Thursday 23 Oct 2025 |
AM |
FAI General Conference, Day 1 Report of FAI President and Secretary General, financial, statutory and memberships matters. More details with the published agenda. |
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PM |
FAI Forum Session D: Committed to Advancing Air Sport Safety Comprehensive session addresses the critical themes of safety, integrity, and well-being within air sports communities FAI Forum Session E: One Airspace, Shared Responsibility: Navigating Regulatory Challenges Session brings together stakeholders from across the aviation sector – including civil aviation authorities, and sporting organisations to address shared regulatory challenges |
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Evening |
Finnish Aviation Museum – Presentation by Director Pia Illikainen on the new museum project, followed by buffet dinner, guided museum visit, simulator experience, and engagement with Finnish Aeronautical Association discipline committees. |
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Friday 24 Oct 2025 |
AM |
FAI Forum Session F: Innovation in Air Sports: Success Stories Session will showcase recent technological advancements and innovative practices in FAI events FAI Forum Session G: The Road Ahead: Shaping a Resilient and Future-Ready FAI Interactive town hall session offers all participants the opportunity to engage directly with the FAI President, FAI Executive Directors, NAC Representatives, FAI Commission Representatives and FAI Secretary General |
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PM |
FAI General Conference, Day 2 Election to CASI, reports of Commissions and future general conferences More details with the published agenda. |
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